Tips for Commercial Moving
We’re all aware that moving is one of the most stressful things a business can do. Whether your company is upsizing, downsizing, or moving to a more strategic location, your move needs to be efficient, on schedule and stress-free.
1. Get an early start by taking inventory
Waiting until the last minute is a sure-fire way to guarantee a difficult relocation. Commercial moves are typically more complicated than residential relocations because there are more moving parts. This means you’ll need a head start and more time to get everything in order.
Avoid common pitfalls like:
- Underestimating how long your move will take
- Not considering the impact your move has on customers and employees
- Not realizing how much “stuff” you actually have to pack, move, and unpack
- Not labeling equipment and components like laptops, desktops, monitors, ups battery backups, keyboards, etc.
Commercial moving requires more than just relocating items to a new location. It requires cleaning, decluttering, and prioritizing. It’s a great opportunity to get organized if you get an early enough start. Take inventory of your company’s belongings by:
Going through physical files. See if you can shred or discard old files you don’t need anymore, or scan and save them digitally. That’ll lighten the load and give you an opportunity to start digitizing and saving space.
Analyzing the needs of your employees and customers. Are there old filing cabinets no one uses? Is the lobby furniture falling apart? Are you holding on to old equipment that doesn’t work anymore? Anything that you don’t need, consider donating or selling. You can earn some tax credits or raise enough funds to upgrade equipment, furniture, etc.
2. Use labels and spreadsheets or maps to your advantage
One of the best ways to keep track of your inventory and avoid questions like “where does this go?” on moving day is to use labels! They’re cheap and easy to use. All you need to do is develop a quick organization system and label accordingly.
Label items by color or number. For example, any items that belong in the new office kitchen can be labeled with green tags or the number “one.” You can get as specific as you’d like to streamline the process even further.
If you have a multi-purpose room in your new location, you might want to use colors and numbers. If an item belongs in the multipurpose room’s storage closet, use the color blue and the number one. If an item belongs in the multipurpose room’s cabinets, use the color blue and the number two.
Easily develop a system that anyone can follow in a few minutes with labels. It’ll help keep track of what has been packed, where things need to go, and where things came from.
Coordinate your labeling system with a spreadsheet or map for even more detail. By mapping out your future space, you can visualize where things are going to go. This helps on moving day to streamline the unloading and unpacking process. Additionally, it can help you determine whether a certain room has enough space for everything you’re planning to store.
Also, by using a labeling system, you now have a checklist on moving day to make sure nothing was left behind.
3. Use a local commercial moving company and deduct the expenses
Dreading the backbreaking work of physically packing, loading boxes into trucks, driving, unloading, and unpacking on moving day? Partner with a local moving company in the area that specializes in commercial moves.
Commercial moving is complicated, difficult, and time-consuming. However, by working with a moving company, neither you nor your staff has to endure a stressful weekend or work overtime to get the job done. Plus, moving costs are typically eligible to be used as a business tax deduction.
If you aren’t a moving company, you probably aren’t insured for moving-related injuries or property damage. Fortunately, a credible commercial moving company is insured for just these circumstances. Legitimate moving companies that specialize in office moves should be licensed and insured in your state. Mitigate risks, avoid overtime costs, and keep your staff safe by partnering with a team of expert, local movers like Marathon Moving Company.
We’re an award-winning company in the Greensboro, North Carolina area specializing in commercial moves just like yours. Offices, warehouses, and other commercial facilities are a piece of cake for us. We work quickly and efficiently to get you moved, save you time, and keep you headache-free.
Marathon Moving Company has everything you need and we’ve seen it all. We’ve successfully moved countless businesses to, in, and around Greensboro, North Carolina. Because of this, we can accurately estimate how long a move will take and precisely quote your moving costs. Trying to pull off a commercial move yourself can lead to delays, damaged items, surprise costs, and disgruntled employees.
Simply give us a call or contact us online for a free commercial moving consultation today. We’ve earned the trust of local business owners just like you and we’re always happy to help. Take the stress out of moving by partnering with the local movers who can do the heavy lifting for you.
4. Invest in packing services to get everything ready to go even faster
Before your business can be loaded into a fleet of trucks or vans, everything needs to be packed securely first. This means investing in packing supplies like tape, boxes, packing peanuts, etc.
If you have IT equipment like computers, printers, cables, and more, you’ll need to take extra care these are packed properly to avoid expensive damage in transit. Ensure you have all the necessary packing materials to help you make your move efficient and safe.
Alternatively, you can hire a commercial moving company that offers professional packing services. Skip estimating how many packing supplies you need and work with the experts who offer accurate estimates. Marathon Moving Company has been packing and preparing for commercial moves for years, which is how we get offices and entire warehouses packed in no time.
We have the experience to quickly get your items packed safely, and securely. Plus, we’re licensed and insured. In the incredibly rare event that something breaks during transit, we’ve got you covered.
5. Evaluate your storage needs ahead of time
Is your business upsizing? Are your employees going remote? Do you want less clutter? Consider storage solutions to help answer these questions. Customize storage options to help you prepare for your commercial move and the expansion of your business.
If you’re upsizing or upgrading the look and feel of your office, you might want to keep those bulky items you don’t use anymore (but can’t get rid of) in a local storage facility.
If you have a lot of inventory that won’t fit in your new space, a storage facility nearby can take care of that problem for you.
If you want to save money on commercial rent, but don’t want to give up any of your physical assets, consider storing everything you don’t need daily access to offsite. Storage units are typically less expensive than commercial rent.
When you partner with a local commercial company like Marathon Moving Company, your storage facility is close by in case you need fast access to your assets. We’re Greensboro’s leading moving and storage company that offers complete corporate relocation packages including loading & unloading, packing, and more.
Choose the trusted local office movers to help you pack your belongings, load and unload freight, and more. We’ve helped countless business owners relocate without a hitch and we’re excited to move you, too. With award-winning regional service and outstanding customer reviews, you simply can’t go wrong by partnering with us. Ditch the stress, panic, and headache of moving by scheduling a free consultation with Marathon Moving Company today.